APTN Project Manager
Location: Bangkok, Thailand
Application Deadline: 15 January 2018
Language required: English
Duration of initial contract: 1 year
The Asia Pacific Transgender Network is looking to hire a Project Manager for its project titled ”A Peer-led Study on Trans Rights and Transphobic Violence in Fiji, Samoa and Papua New Guinea.” The position is for one year, subject to extension.
The Pacific region, particularly Polynesia, has a long history of gender diversity. Pacific Islanders, use culturally specific terms such as Fa’afafine (Samoa), Leiti (Tonga), Palopa (Papua New Guinea) and Vakasalewalewa (Fiji) in identifying gender diverse persons, but there is no accurate estimates of the number of transgender people in the region.
The visibility of trans feminine people, including those culturally-specific identities listed above, suggests the proportion is likely to be at least as high as estimates in other parts of the world. Very little is known about trans masculine identities in the region. There has been very limited research on the experiences of transgender people, outside HIV/AIDS behavioral or prevalence studies, or they are small component of research across the Asia Pacific region. This research gap is widely known, and one of the recommendations from the 2015 Blueprint for the Provision of Comprehensive Care for Trans People and Trans Communities in Asia and the Pacific was to “undertake research on under-represented groups, including trans men, indigenous groups, and elderly people across the region and trans people in the Pacific”.
Since its first interim Board, APTN has included Pacific representation. APTN’s Regional Steering Committee has a dedicated Pacific position on the Regional Steering Committee and currently 2 of its 5 members have extensive experience working in the Pacific. Through its participation in regional projects, APTN has lobbied strongly for greater involvement and resourcing of Pacific research and programs and facilitated outreach to Pacific trans communities, including in the development of the Trans Health Blueprint.
About the project:
In 2017, the Asia Pacific Transgender network sought international support for “A Peer-led Study on Trans Rights and Transphobic Violence in Fiji, Samoa and Papua New Guinea” project to ensure transgender persons in Fiji, Samoa and Papua New Guinea have equal protection under the law by participatory research and advocacy activities.
The specific objectives are to:
1. Build applied knowledge and understanding of research skills of national transgender organizations to conduct peer-led research reflecting the lived experiences of their communities and amplifying their voices by building an evidence base for advocacy. (Fiji, Papua New Guinea and Samoa)
2. Build legal knowledge and understanding of transgender people to assert their rights in Fiji by better understanding court decisions, laws, policies and regulations that regulate the right to recognition and equal protection before the law in their country, identify possible next steps to improve legal gender recognition and protection and use a multi-stakeholder approach to develop strategies based on a Fiji country report and lessons learnt from the Region
Duties and Responsibilities:
The Project Manager is responsible for the successful implementation of the Pacific project and coordinates all activities, providing strategic advice, monitoring and management support, ensuring effective use of reporting mechanisms, and coordinating donor relations and reporting.
The Project Manager is expected to provide timely and accurate reporting to donors and clients on project progress, timely administration of project agreements including budget adjustments, develop detailed project and cash flow plan, amendments and official correspondence with donors and clients and development of harmonized monitoring, evaluation and reporting tools and procedures. In addition, they are to maintain close contact with regional partner organizations (UNDP, TGEU and Pacific-based implementing partners) to provide updates on the activities. The Bangkok-based Project Manager will act under the guidance of APTN Senior Management and in close coordination with APTN Programme Manager, to refer major executive project decisions to the Executive Director.
The position is expected to accommodate the Pacific and Bangkok timezone in their role.
Specific Areas of Responsibilities include:
Programme Development, Planning, Implementation and monitoring:
- Prepare annual work plans, budgets, disbursement, procurement, recruitment and monitoring plans as well as necessary updates
- Ensure timely implementation of APTN and sub recipient’s activities according to the work plan
- Ensure project operations (finance, administration, human resource, and compliance) are in line with APTN’s and Donor’s requirement
Resource Mobilization and Donor Relations:
- Regularly communicate with Donors and stakeholders
- Prepare and submit timely reports and financial updates for donors
- Support the Programme Manager in donor relations
- Represent APTN and the project in national and international events as assigned by Programme Manager
- Provide necessary support to the project’s partners
Project Management – Financial, Administrative and Human Resources:
- Manage the project’s finances, human resources, assets, procurement, logistics and administrative matters, by ensuring effective use of resources and compliance with APTN and donor rules and procedures as well as with donor or fund requirements
- Prepare briefings and training for project management and staff on applicable rules, procedures, good practices and the use of standard formats and systems
- Liaise with relevant APTN country officers, implementing partners and focal points, notably those responsible for operations, project management, project support and quality assurance, to ensure adequate provision of services, flow of information and the project’s compliance with its obligations
- Ensure the smooth functioning of project office in the Pacific
- Develop ToR of relevant project personnel
- Support an environment of learning for personnel and country implementing partners within the program
- Guide, supervise and manage the performance of staff assigned to him/her by the Programme Manager
Knowledge Exchange and Information Management:
- Provide regular update and report on progress in areas of responsibility
- Stay informed about project activities and the context in which the project operates
- Keep all project documents centralised in APTN central folder
- Perform any other tasks requested by the Programme Manager, or the Executive Director
The performance of these functions will produce the following results:
- The operational, administrative and finance support is provided in a timely manner and of the quality required
- The support team functions effectively
- Information and knowledge regarding operational, administrative and finance issues are available as required
- All of the key results are critical for the project to operate and to be able to implement its activities effectively and efficiently. In the absence of these results, the project would neither comply with donor rules and regulations nor be able to meet its objectives.
- Promote the vision, mission, and strategic goals of APTN
- Display cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Integrity, professionalism and respect for diversity
- Excellent organizational and planning skills;
- Very strong communication and interpersonal skills, and demonstrated ability to build trust;
- Ability to empower others and to manage their performance;
- Demonstrated ability to work effectively in teams, delivering through and with others;
- Ability to work in a fast-paced, diverse and cultural environment
Required skills and qualification:
Bachelor/Master Degree in public health, program management, administration, international relations, development or a related discipline
- Minimum of five to seven years of relevant experience in project management with at least one-year direct involvement in grant management responsibilities, preferably with the US government or other international organizations and in the field of development;
- Ability to communicate effectively, verbally and in writing with a wide range of people within Community, Governments, donors, and UN agencies;
- Hard-working and ability to deliver on conflicting demands within tight deadlines;
- Knowledge of the rules and regulations governing foreign assistance or development funding (e.g. funding from SIDA, DFID, U.S. State Department or USAID, etc.)
- Knowledge of Microsoft suites would be an advantage;
- Able to handle confidential and sensitive issues in a responsible manner.
- Experience in Finance management, performance, budget monitoring and tracking
Fluent in English and able to draft and edit program documents and proposals in both English and correspondence and briefings in English.
Submit send your CV and a cover letter to firstname.lastname@example.org with subject header “Application for Project Manager position” by 15 January 2018.
Trans people from the Asia and the Pacific region are highly encouraged to apply.