Job title: Executive Director
Reports to: Thai Foundation Board & Regional Steering Committee
Ensures the smooth running of APTN, supports the board, and works with staff, country partners, and other regional partners
Location: Full-time based in Bangkok, Thailand with 50% travel
Description of APTN
The Asia Pacific Transgender Network (APTN) launched in December 2009 is the first regional network advocating for the legal recognition and rights of transgender people in Asia and the Pacific. Envisioning a society that upholds, respects, and protects the diversity, safety, equality, and dignity of all genders, the mission of APTN is to enable transgender women and men in the Asia Pacific region to organize and advocate to improve their health, protect their human rights, and enhance their social well being and quality of life. APTN recognises the importance of HIV in the lives of transgender people, and advocates for the urgent need for improved access for transgender people to appropriate prevention, treatment and care services as linked with HIV and other sexually transmitted diseases.
The Executive Director is responsible for the overall leadership and management of the Asia Pacific Trans Network’s operational and administrative functions. Working under the guidance of the Thai Foundation and Regional Steering Committee, the Executive Director defines the institution’s strategic vision, and is accountable for its implementation and the results achieved.
The Executive Director maintains strong relationships with a diverse range of stakeholders that are important collaborators in the Asia Pacific Trans Network efforts. The Executive Director has the responsibility and accountability to set the tone for the Asia Pacific Trans Network Secretariat’s internal and external interactions. She/he must act in the best interests of APTN in all contexts, and is responsible for ensuring this culture prevails across the organization’s employees and contractors. This position reports directly to APTN governance bodies.
Duties and responsibilities
Works closely with the governing bodies on strategic issues such as positioning, organizational structure, partnerships, and other elements of strategic direction.
Ensures that all policies and decisions of the governing bodies are well communicated and documented in a transparent and coordinated manner.
Acts as a professional advisor to the Regional Steering Committee on strategic priorities and all aspects of the organization’s activities including external issues that affect the organization.
Fosters teamwork within the Regional Secretariat and effective partnerships with national organizations, groups, and networks.
Oversees the financial health and programs of the regional secretariat, ensuring that all programs and projects are carried out in accordance with the funds available and in achieving strategic priorities.
Strengthens communications and strategic alliances and partnerships with other key stakeholders and regional partners.
In addition to the Chair of the Board, act as a spokesperson for the organization.
Conducts official correspondence on behalf of the governing bodies, and jointly when appropriate.
Facilitates and coordinates the delegation and participation of APTN members and supporters at meetings and events.
Operationalize, lead and monitor the implementation of the Asia Pacific Trans Network, and ensure the effective implementation on the strategic objectives
Represent the Asia Pacific Trans Network Secretariat at the highest level, ensuring its role within the trans movement is well understood, through direct engagement with communities, policy-makers and the execution of an effective media strategy;
2. Operational planning and management
Develops an operational plan and annual budget which incorporates goals and objectives that work towards the strategic direction of the organization.
Mentors, trains, and supervises staff to ensure maximum productivity, and to create a supportive environment that encourages superior achievement and professional growth.
Ensures that operations of the organizations meet the expectation of partners, the governing bodies, and donors.
Oversees effective day-to-day operations and ensures accountable, transparent and efficient management.
Draft policies for the approval of the Governing bodies and prepare procedures to implement the organizational policies and ensures their implementation including monitoring staff performance; review existing policies annually and recommend changes as appropriate.
Maintains all projects and contract files ensuring their safe storage and confidentiality.
Evaluates staff on performance in delivery of objectives and work plan
3. Financial Management and reporting
Works with staff and governing bodies to prepare a budget and secure adequate funding for the operation of the organization.
Research funding sources, oversee the development of fund raising plans and write funding proposals to increase the funds of the organization.
Coordinates and takes responsibility for preparation and submission of all donor funded project/activity reports according to agreed milestones and required timeline.
Ensures the financial reporting to donors in timely manner.
Ensures that sound bookkeeping and accounting procedures are followed.
Ensures annual audit is carried out as per governmental regulations as well as any other legislation covering taxation and withholding payments.
Ensures that projects are within reasonable variances.
Provide the governing bodies with comprehensive, regular reports on the revenues and expenditure of the organization.
4. Partner Engagement
To safeguard and continually strengthen the effectiveness, reputation, and profile of the Asia Pacific Trans Network, the Executive Director will work closely with the Thai Foundation and Regional Steering Committee and partners to:
Build and maintain effective alliances and operational collaboration
Represent the Asia Pacific Trans Network and its work with external stakeholders which includes corporate organizations; to build effective partnerships to support the work of the Asia Pacific Trans Network;
5. Mobilizing and Sustaining Resources
To support the Thai Foundation and Regional Steering Committee in its core function of mobilizing donors to support the mission of the Asia Pacific Trans Network, the Executive Director will:
Provide strategic guidance for resource mobilization
Engage with other regional groups and international groups working in mobilizing the trans movements. Identifies potential funding and advocacy opportunities and coordinates the proposal development process.
6 Public relations / advocacy
Communicates with stakeholders to keep them informed of the work and identify political strategies for advocacy.
Provides support and advise in collaboration with the Steering Committee and assigned technical partners to emerging and existing country level transgender networks and strengthens communication ties among them and other key stakeholders and regional partners.
Advocates and provides support for the inclusion of transgender people in meetings, workshops, consultations, policy and decision making processes.
Ensures implementation of all programs and projects.
Establish working relationships with partners.
7. Working with the Board
To support the Board in its strategic leadership of the organization, the Executive Director will:
Report to the Thai Foundation and Regional Steering Committee on the operational, administrative, and financial aspects of the Asia Pacific Trans Network;
Ensure that the Thai Foundation and Regional Steering Committee is made aware, in a timely way, of key strategic and other material operational challenges the Secretariat is encountering in the course of its work;
Represent the management of the Secretariat at Board Meetings, and ensure effective and timely preparation and distribution of all materials in accordance with Board-mandated policies and procedures;
Participate (or nominate a delegate to participate) at all non-executive sessions of committee meetings, and assist the committees of the Board, APTN advisory committee and other support structures; and
Communicate Board decisions to the Asia Pacific Trans Network staff, and other relevant stakeholders.
8. Risk Management
Conduct a risk analysis and develop a plan to identify and evaluate risks to the organization - operations, property, finances, goodwill, and reputation and implement measures to mitigate risks.
University graduate or post-graduate qualification or minimum 5 years of previous high level management experience in an NGO Excellence in organizational management with the ability to coach, manage, and develop high performance teams, set and achieve strategic objectives and manage a budget.
Ability to cultivate relationships internally and externally
Strong marketing, public relations, and fundraising experience with the ability to engage a wide range of stakeholders and cultures
Strong written and verbal communication skills in English; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills
Action oriented, entrepreneurial, adaptable, and innovative approach to business planning
Ability to work effectively in collaboration with diverse groups of people
Passion, idealism, integrity, positive attitude, mission driven and self directed
Leadership skills and ability to organize and motivate staff and partners
Please email your CV, Cover letter along with a supporting letter of your application by 22 Feb 2017 and send it to APTN Steering Committee at RSC@weareaptn.org with subject title "Application for Executive Director Position".
WE REGRET THAT ONLY SHORTLISTED CANDIDATE WILL BE NOTIFIED.